Time to Circle Back! Unlock the Secret to Snagging Quick Replies with These 3 Simple Email Hacks!
This post contains affiliate links and ads. Affiliate links and ads support my work at no extra cost to you. Thank you for your ongoing support!We are firmly into the new year and as we dive back into the hustle of our work, it’s officially time to “circle back” on the loose ends we put aside before the holiday season.
Yes, it’s time to dig into the depths of your inbox, follow up and follow through so you can close those deals and move onto new projects! While there may be some existential dread associated with “let’s circle back,” this is actually the perfect opportunity to reclaim your momentum and set the tone for a successful year ahead.
Writing professional emails has become a lost art. If you’ve been in the workplace for the last decade or two, it’s probably time to brush up on your email etiquette and best practices. Long gone are the days of writing letter-like emails.
Today, shortened attention spans quickly drift to the TLDR; and important information can quickly get lost.
Use these three simple tips to ensure your emails not only get noticed but also prompt swift responses, keeping you at the forefront of every important conversation!
How To: Write Emails That Get a Prompt Response
Craft a Subject Line that Shines: Your subject line is your email’s first impression — make it count! Instead of a bland “Follow Up” or “Checking In” try something a bit more engaging like “2 Minute Check-In: Need Your Expertise!” This not only provides clarity but also piques curiosity. Remember, a compelling subject line is like a well-tailored outfit. It’s the tiny tweaks that make all the difference.
Keep It Brief & Bright: It’s no secret that attention spans are only growing shorter. With that in mind, it’s a smart move to keep things brief and to the point when you want a prompt response. Aim to be clear, concise and of course, kind. Use bullet points to break down your thoughts and be sure to highlight key action items with clear assignments. This will make your email easier to digest and also shows respect for your recipient’s time, something everyone appreciates.
TLDR; Less fluff, more substance.
Include a Friendly Reminder: A spot of urgency can go a long way in prompting responses. Close your email with a light, friendly reminder and repeat the deadline if applicable. It’s one thing to say “I’m looking forward to hearing your thoughts, let’s get coffee soon!” and quite another to say “I appreciate your help on this project. Are your free to grab a cup of coffee on Friday at noon to discuss your thoughts? It’s on me!”
As you settle back into your professional routine, remember that the new year is a fresh canvas for all of your ambitions.
By using these simple email strategies, you’ll not only build confident communication skills, but you’ll also position yourself as a proactive leader in your workplace.
Take time today to circle back on your goals and make a list of what projects need to be followed up on, what tasks can be delegated and who needs to be contacted to help move your goals into action.
Let’s make this year one of growth and success! The possibilities are endless!
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